TRAVEL EXPENSE REPORT TEMPLATE HOW TO
TRAVEL EXPENSE REPORT TEMPLATE DOWNLOAD

Just like with meals, you’d have a budget for your vehicle expenses. You need to take note of all your automobile mileage as well as the rates.

Try not to lose your meal receipts unless you don’t need to have them reimbursed. This would prove that you’re the one who ate the meal. In some cases, you may need to ask to have your name written on the receipt. No matter what the amount is, you need to keep and attach the original receipt. Here are some of the most common travel expenses to include in your report:Īttach all your meal receipts along with your report. These would serve as proof of all your expenditures during your trip. We’ve already mentioned that you need to attach receipts for all your expenses. Such a report is very useful especially if you’re asking for a reimbursement for what you’ve spent. Travel Expense Report Template 21 (170.00 KB) Common travel expenses to include in your reportĪfter you return from a trip, you may have to submit a report about all your travel expenses. Then, include all the attachments and submit. Once the employee fills up all the required information, he may print out the form. You can use the template itself or use it as a basis for your own report.

TRAVEL EXPENSE REPORT TEMPLATE DOWNLOAD

If your office doesn’t have a template for this report, you may download one from here.

Travel receipts and parking fee receipts.

Receipts from your hotel/accommodation.

Keep them for yourself in case you need to present them again. For security purposes, you can make copies of the original receipts. This is especially important if you want to ask for reimbursement.

All the receipts for your expenditures.

This would verify that you traveled on business. For instance, you can attach the program of the conference you attended.

Documents which prove that you attended a conference.

Here are common attachments for the report: Do this before submitting it to the person-in-charge of business-related travels. You have to give the report along with all the receipts as attachments.Īside from the report, you may need to attach some documents to it. You would also have to submit this report if you received a travel advance before your trip. When you submit this kind of report, you do so for a couple of reasons.įirst, you may want to reimburse your expenses from your trip. But they should make sure to submit the document at least within a year of their travel. If the employees don’t have time, they can still make the report. It’s best to accomplish and submit it on the next working day after their travel. Employees must always submit this document as soon as possible.

TRAVEL EXPENSE REPORT TEMPLATE HOW TO

Travel Expense Report Template 10 (34.00 KB) When and how to submit a travel expense reportīefore you make your own travel expense report template for your business, you should know how to use it. There’s a very little chance that you’ll miss anything out.

By keeping and attaching the receipts, you’ll be able to include all expenses. When you include the receipts, they would verify that everything you spent was for the trip. It usually comes with an organized compilation of all the receipts from the expenses. Such a report clarifies all the expenditures made for business-related activities. It also ensures that the traveler gets back the money he spent for his travel. This helps ensure that the trip reaches all the goals. Business traveling usually involves planning as well as follow-up. This is a necessary document especially if the traveler wants to receive reimbursement. A traveler uses a travel expense report form to report all his expenses. It helps determine whether the employee’s expenses on the business trip were valid or not.

9 The advantages of travel expense reports.

8 Some examples of travel expense reports.6 How to complete your travel expense report template.4 Common travel expenses to include in your report.2 When and how to submit a travel expense report.

Travel expense report template